Change Item Information or Barcode at Check-In

Your library may allow you to change an item’s collection, shelf location, material type, circulation status, blocks, non-public note, or barcode from the Check In workform. To be eligible for these changes, the item’s circulation status must be In, and the item’s assigned branch must the same as your workstation’s logged-in branch.

To make these changes:

Note:
You cannot change ILL items, course reserve items, quick circ items, or items whose records are locked (open). You can change on-the-fly (OTF) items, but the OTF block remains on the item.

Tip:
You can also change a new shelf-ready item’s information from the Receive Shipment workform. See Checking In Shelf-Ready Items.

1. In the Check In workform list view, select the item or items you need to change.
2. To change the circulation status, shelf location, library-assigned block, free-text block, non-public note, material type, or collection, follow these steps:
   1. Select Tools, Manage Item, click , or press CTRL+M. The Manage Item Record dialog box opens.
   2. Select the checkboxes for the fields you want to change, and select the new options from the lists. You can type information in the Non-public note and Free text block fields.

Note:
For the Non-public note and Free text block fields, you can select only one item at a time.

Example:
You can change the circulation status to Bindery, In-repair, Unavailable, Missing, or Withdrawn. If an item is damaged and you want to put it aside for repairs, you can select In-repair.

3. Click Save. The dialog box closes, and the item record is updated with your changes.
4. To change the barcode, follow these steps:

Note:
You can select only one item at a time to change the barcode.

1. Select Tools, Replace Barcode, click , or press CTRL+B. The Replace Barcode dialog box opens.

2. Type or scan the new barcode in the box. The new barcode cannot be blank.
3. Click Save. The dialog box closes, and the item record is updated with your change.